Trusted by dozens of leading institutions
WHY HAVANA
Why Admissions Teams Need Task Automation
Admissions directors are drowning in applications while staff waste countless hours on manual follow-ups, data entry, and unresponsive leads. This bottleneck means qualified prospects slip through the cracks. Havana's AI student recruiter handles the repetitive tasks that bog down your team. By automating initial outreach across multiple channels and pre-qualifying leads, your human advisors can focus exclusively on building relationships with ready-to-enroll students.
Eliminate Manual Tasks
Automate FAQ Responses and Data Entry
Havana instantly answers common questions about programs, admissions, and financial aid 24/7 using your knowledge base. Automatically updates your CRM with qualification data, eliminating tedious manual entry.
Focus on Quality Leads
Pre-qualify Prospective Students Automatically
Our AI asks customized qualification questions about academic background, program interest, and eligibility. Only high-potential students reach human advisors, improving conversion rates and team efficiency.
Qualified leads
1280
40%
Qualified
Entry requirements met
Qualified
Entry requirements met
Not qualified
Entry requirements not met
Calls
1280
40%
Wants Callback
Free tomorrow at 10am
Interested
Booked consultation
Not qualified
Entry requirements not met
Handle Seasonal Peaks
Scale Outreach Without Adding Staff
Instantly manage surges from recruitment events, webinars, or advertising campaigns. Contact thousands of leads per day with immediate follow-up, preventing valuable prospects from going cold during busy periods.
RESULTS FOR CUSTOMERS
Students engaged
Increase in conversion
TESTIMONIALS
Don’t just take our word for it
"The results have been pretty incredible. Usually our teams are skeptical of tech, but for Havana, different teams were fighting to be the first to get it."
Bryan Palmer, Chief Commercial Officer EMENA, Global University Systems
"Within 2 months, we got conversions. The AI got students who had abandoned their applications to start talking again. It ended up converting leads we had given up on."
Pia Horner, Assoc Director & Head of Student Recruitment, University of Europe for Applied Sciences
"We sometimes receive 1000s of leads from student fairs. It's hard for us to follow-up with all of them quickly, but Havana's AI increases our speed-to-lead dramatically, boosting conversion rates."
Director of Student Recruitment, Top-50 Business School
Frequently asked questions
How does Havana reduce manual admissions tasks?
Havana reduces manual admissions tasks by automating initial lead outreach, qualification, and data entry. The AI assistant handles phone calls, emails, and texts to prospective students 24/7, asks qualifying questions based on your criteria, and updates your CRM automatically. This eliminates repetitive work like sending follow-up emails, manually entering student information, and sorting through unqualified leads. Your human advisors can then focus exclusively on high-value activities like building relationships with qualified applicants and guiding them through the enrollment process.
Can Havana integrate with our existing CRM system?
How much time can our admissions staff save with Havana?
How does Havana handle leads from recruitment events?
Can Havana help recover dormant leads in our database?
