Trusted by dozens of leading institutions
WHY HAVANA
Why Admissions Teams Need More Than Calendly
Traditional scheduling tools like Calendly can't qualify leads or engage unresponsive students. They simply book meetings without addressing the real challenges of admissions teams. Havana does more than scheduling. Our AI engages thousands of prospects across multiple channels, qualifies them based on your criteria, and only books meetings with high-potential students, saving your team countless hours.
Smart Lead Filtering
Qualify Leads Before Booking
Unlike Calendly, Havana pre-qualifies prospects with customized questions about academic background, program interest, and eligibility. Only high-potential students who meet your criteria get scheduled with your advisors.
Always Available
24/7 Engagement Across Time Zones
Havana contacts leads instantly, day or night, reaching international students and working professionals when they're most responsive. No more losing prospects because your team wasn't available to respond.
Oliver Colman
Can I speak to an advisor?
Havana AI
Our advisors aren’t available on Sundays, but I can answer any questions or schedule a consultation!
Havana AI
Rescue Lost Opportunities
Revive Unresponsive Leads
Havana systematically re-engages old leads sitting in your CRM that scheduling tools can't reach. Our AI converts leads your team has already given up on, turning sunk costs into new enrollment opportunities.
RESULTS FOR CUSTOMERS
Students engaged
Increase in conversion
TESTIMONIALS
Don’t just take our word for it
"The results have been pretty incredible. Usually our teams are skeptical of tech, but for Havana, different teams were fighting to be the first to get it."
Bryan Palmer, Chief Commercial Officer EMENA, Global University Systems
"Within 2 months, we got conversions. The AI got students who had abandoned their applications to start talking again. It ended up converting leads we had given up on."
Pia Horner, Assoc Director & Head of Student Recruitment, University of Europe for Applied Sciences
"We sometimes receive 1000s of leads from student fairs. It's hard for us to follow-up with all of them quickly, but Havana's AI increases our speed-to-lead dramatically, boosting conversion rates."
Director of Student Recruitment, Top-50 Business School
Frequently asked questions
How is Havana different from Calendly for admissions?
While Calendly is a passive scheduling tool that only books appointments when students initiate contact, Havana proactively engages prospective students through calls, emails, and texts. Havana qualifies leads with customizable criteria before booking meetings, revives dormant leads, and works 24/7 across time zones - capabilities Calendly doesn't offer. Havana also integrates deeply with your CRM to update lead information automatically.
Can Havana handle peak admissions seasons and events?
How does Havana qualify prospective students?
Does Havana work with international students?
How does Havana integrate with our existing systems?
