Trusted by dozens of leading institutions
WHY HAVANA
Why Automated Emails Transform Offer Acceptance
Admissions teams struggle with manually following up with thousands of offer holders, often missing critical engagement windows when students are actively deciding. Havana's AI automatically sends personalized emails to offer holders at the right time, answering their questions instantly and flagging high-intent prospects for your team to prioritize.
Handle Peak Admission Seasons
Scale Email Communication Instantly
Automatically manage thousands of offer holder emails during peak admission seasons without hiring temporary staff. Ensure every accepted student receives timely, personalized follow-up regardless of volume.
Focus on High-Value Conversations
Free Your Advisors' Time
Let AI handle routine offer holder emails while your team focuses on building relationships with high-intent prospects. Havana flags students who need personal attention based on their responses.
Camila Lopez
BSC Biology
Not yet Qualified
Derrick Law
BSC Finance
Not yet Qualified
Linda Song
BSC Nursing
Not yet Qualified
Knowledge Base
Programme Requirements
Key Dates and Deadlines
ACME College
https://acmecollege.edu
Application_Guidelines.pdf
6.4 MB
Meet_Your_Admissions_T...
12.8 MB
What is the application deadline for the nursing program?
The Fall 2026 application deadline for the nursing program is March 1, 2026.
Nursing_Key_Dates.pdf
Answer Common Questions Instantly
Eliminate Repetitive Responses
Automatically answer offer holders' frequent questions about deadlines, housing, financial aid, and enrollment steps. Provide instant, accurate information 24/7 without making students wait for responses.
RESULTS FOR CUSTOMERS
Students engaged
Increase in conversion
TESTIMONIALS
Don’t just take our word for it
"The results have been pretty incredible. Usually our teams are skeptical of tech, but for Havana, different teams were fighting to be the first to get it."
Bryan Palmer, Chief Commercial Officer EMENA, Global University Systems
"Within 2 months, we got conversions. The AI got students who had abandoned their applications to start talking again. It ended up converting leads we had given up on."
Pia Horner, Assoc Director & Head of Student Recruitment, University of Europe for Applied Sciences
"We sometimes receive 1000s of leads from student fairs. It's hard for us to follow-up with all of them quickly, but Havana's AI increases our speed-to-lead dramatically, boosting conversion rates."
Director of Student Recruitment, Top-50 Business School
Frequently asked questions
How personalized are the automated emails to offer holders?
Havana's automated emails are highly personalized based on information in your CRM. The AI references specific program details, previous interactions, and individual student information to create contextual communications that feel human-written. Unlike traditional email automation tools, Havana uses generative AI to craft natural-sounding messages that address student-specific concerns and questions, significantly improving engagement compared to template-based approaches.
Can the system handle different types of offer holder communications?
How does Havana integrate with our existing CRM system?
What happens when an offer holder asks a complex question?
Can we customize the timing and frequency of emails?
