Trusted by dozens of leading institutions
WHY HAVANA
Automate Student Scheduling Without Losing Personal Touch
Admissions teams struggle to respond quickly to thousands of inquiries, especially during peak enrollment periods and across time zones. This slow response leads to lost opportunities. Havana's AI appointment scheduling works 24/7, instantly engaging interested students, answering their questions, and booking qualified prospects directly into your team's calendar—all while maintaining your institution's unique voice.
Handle Peak Enrollment Periods
Scale Instantly Without Adding Staff
Instantly manage thousands of inquiries from student fairs, webinars, or advertising campaigns without hiring temporary staff. Prevent valuable leads from going cold due to slow follow-up during high-volume periods.
Engage Students Globally
Book Appointments 24/7 Across Time Zones
Never miss an opportunity due to time zone differences. Havana engages international students instantly, day or night, scheduling appointments when they're most responsive—creating a competitive advantage for your institution.
Oliver Colman
Can I speak to an advisor?
Havana AI
Our advisors aren’t available on Sundays, but I can answer any questions or schedule a consultation!
Seamless Calendar Management
Direct Integration With Your Systems
Eliminate scheduling headaches with deep integration into your existing CRM, calendar systems, and email. Havana automatically books qualified meetings into advisors' calendars, eliminating the back-and-forth and manual data entry.
RESULTS FOR CUSTOMERS
Students engaged
Increase in conversion
TESTIMONIALS
Don’t just take our word for it
"The results have been pretty incredible. Usually our teams are skeptical of tech, but for Havana, different teams were fighting to be the first to get it."
Bryan Palmer, Chief Commercial Officer EMENA, Global University Systems
"Within 2 months, we got conversions. The AI got students who had abandoned their applications to start talking again. It ended up converting leads we had given up on."
Pia Horner, Assoc Director & Head of Student Recruitment, University of Europe for Applied Sciences
"We sometimes receive 1000s of leads from student fairs. It's hard for us to follow-up with all of them quickly, but Havana's AI increases our speed-to-lead dramatically, boosting conversion rates."
Director of Student Recruitment, Top-50 Business School
Frequently asked questions
How does AI appointment scheduling work for student recruitment?
Havana's AI appointment scheduling uses advanced generative AI to engage with prospective students through multiple channels (calls, texts, emails) 24/7. When a new inquiry comes in, the AI immediately reaches out, answers questions about your programs, qualifies the lead based on your specific criteria, and then schedules appointments directly into your team's calendar. The system integrates with your existing CRM and calendar tools, automatically updating lead status and information while eliminating manual scheduling coordination. This ensures rapid response times and prevents lead drop-off during the critical initial engagement period.
Can AI scheduling work across different time zones for international students?
How does Havana handle appointment scheduling during peak enrollment periods?
Does the AI scheduling integrate with our existing CRM and calendar systems?
How does AI appointment scheduling qualify leads before booking meetings?
