Trusted by dozens of leading institutions
WHY HAVANA
Transform Your Admissions Scheduling Process
Admissions teams waste countless hours on repetitive scheduling tasks while potential students slip through the cracks. Delayed responses mean lost enrollments. Havana's AI appointment booking solution works around the clock to engage leads instantly, qualify them based on your criteria, and schedule meetings with your advisors. No more missed opportunities or manual follow-ups.
Never Miss a Lead
24/7 Appointment Booking
Havana instantly engages prospective students at any hour, responding to inquiries and scheduling appointments even outside office hours. Perfect for reaching international students across time zones.
Advisor Time Optimization
Focus on High-Value Conversations
Let AI handle the scheduling logistics while your admissions team focuses on meaningful student interactions. Havana qualifies leads and books meetings, freeing advisors to build relationships.
Camila Lopez
BSC Biology
Not yet Qualified
Derrick Law
BSC Finance
Not yet Qualified
Linda Song
BSC Nursing
Not yet Qualified
Automated Workflow
Seamless CRM Integration
Havana integrates with your existing CRM, calendars, and email systems to update lead statuses and book appointments automatically. No manual data entry or switching between platforms.
RESULTS FOR CUSTOMERS
Students engaged
Increase in conversion
TESTIMONIALS
Don’t just take our word for it
"The results have been pretty incredible. Usually our teams are skeptical of tech, but for Havana, different teams were fighting to be the first to get it."
Bryan Palmer, Chief Commercial Officer EMENA, Global University Systems
"Within 2 months, we got conversions. The AI got students who had abandoned their applications to start talking again. It ended up converting leads we had given up on."
Pia Horner, Assoc Director & Head of Student Recruitment, University of Europe for Applied Sciences
"We sometimes receive 1000s of leads from student fairs. It's hard for us to follow-up with all of them quickly, but Havana's AI increases our speed-to-lead dramatically, boosting conversion rates."
Director of Student Recruitment, Top-50 Business School
Frequently asked questions
How does AI appointment booking work for admissions teams?
Havana's AI appointment booking system engages with prospective students through multiple channels (calls, texts, emails) as soon as they submit an inquiry. The AI assistant qualifies leads by asking customized questions about academic background, program interest, and eligibility. Once qualified, the AI accesses your team's calendars and offers available time slots to the prospect. When the student selects a time, the appointment is automatically booked in your CRM and calendar systems, with all relevant information attached. Your admissions team receives qualified, scheduled appointments without any manual intervention.
Can Havana handle international student inquiries across different time zones?
How does Havana integrate with our existing CRM and calendar systems?
Can Havana revive dormant leads in our database?
How does Havana qualify leads before booking appointments?
