Trusted by dozens of leading institutions
WHY HAVANA
Manage Deadline Surges Without Overwhelming Your Team
Application deadlines create overwhelming workloads for admissions teams. Thousands of last-minute inquiries flood in, leaving staff struggling to respond promptly and thoroughly. Havana's AI student recruiter instantly contacts every applicant, qualifies leads, and schedules appointments with human advisors. Your team focuses on high-value conversations while our AI handles the volume, ensuring no potential student falls through the cracks.
Handle Thousands of Inquiries
Scale Instantly During Peak Seasons
Instantly scale your outreach capacity to manage sudden application surges without hiring temporary staff. Process thousands of deadline-driven leads daily with immediate, personalized follow-up that converts.
Focus on Ready-to-Enroll Students
Pre-qualify Every Application Rush Lead
During deadline surges, Havana asks targeted qualification questions about requirements, financing, and program fit, ensuring your advisors only spend time with high-potential students ready to complete applications.
Qualified leads
1280
40%
Qualified
Entry requirements met
Qualified
Entry requirements met
Not qualified
Entry requirements not met
Oliver Colman
Can I speak to an advisor?
Havana AI
Our advisors aren’t available on Sundays, but I can answer any questions or schedule a consultation!
Never Miss Late-Night Inquiries
Engage Applicants 24/7 Before Deadlines
Respond instantly to deadline-driven applicants regardless of when they inquire. Capture late-night and weekend submissions when student interest peaks, providing immediate engagement when competitors are offline.
RESULTS FOR CUSTOMERS
Students engaged
Increase in conversion
TESTIMONIALS
Don’t just take our word for it
"The results have been pretty incredible. Usually our teams are skeptical of tech, but for Havana, different teams were fighting to be the first to get it."
Bryan Palmer, Chief Commercial Officer EMENA, Global University Systems
"Within 2 months, we got conversions. The AI got students who had abandoned their applications to start talking again. It ended up converting leads we had given up on."
Pia Horner, Assoc Director & Head of Student Recruitment, University of Europe for Applied Sciences
"We sometimes receive 1000s of leads from student fairs. It's hard for us to follow-up with all of them quickly, but Havana's AI increases our speed-to-lead dramatically, boosting conversion rates."
Director of Student Recruitment, Top-50 Business School
Frequently asked questions
How quickly can Havana scale for our application deadline rush?
Instantly. Havana can immediately scale to handle thousands of deadline-driven inquiries without any delay or additional staffing. The AI system automatically adjusts to volume increases, ensuring every prospective student receives prompt engagement during your busiest application periods. This eliminates the need to hire temporary staff for application deadlines and ensures consistent response quality even when inquiry volumes multiply overnight.
Will Havana understand program-specific application requirements?
How does Havana prioritize applicants during deadline surges?
Can Havana handle international applicants during global deadline periods?
How does Havana integrate with our existing application system?
